Capital Experience Events Catering

Reissue of Request for Standing Offers. This request for standing offers (RFSO) cancels and supersedes previous RFSO number 10251648 dated November 20, 2025 with a closing of January 15, 2026 at 14:00 EST. The mandate of Canadian Heritage’s (PCH) Capital Celebrations and Program Operations directorate is to organize major events in the National Capital Region (NCR). In the context of some of these events, catering services will be required for artists, programming partners, volunteers, technical crew and staff at selected locations in the NCR. The purpose of this Request for Standing Offer (RFSO) is to establish up to two (2) Standing Offers from date of award to December 31, 2028 with the possibility of extending by up to one (1) additional one-year option period, with qualified Offerors who can provide catering services on an “as and when” requested basis during PCH’s major events and other events. M1 Bidder’s Experience The Bidder must demonstrate their experience providing catering services for large-scale, high-profile events within the last five (5) years as of the closing date of this solicitation, by providing detailed descriptions for three (3) separate catering events. A” large-scale, high-profile” event would be one that: • Had 200 or more guests present simultaneously; and, • Included as attendees at least two (2) high-profile guests like public figures and/or performing artists. NB: • At least one of the events must have been for buffet style service. • At least one of the events must have been for boxed meal style service. Each event description must include: • A description of the event for which the catering was done (name, nature of the event); • The physical location of the event • The number of guests that attended simultaneously; • A description of the high-profile guests that were in attendance (without identifying by name); • The format of the food service (boxed meals, plated, buffet, etc.); and, • Any other pertinent information that describes the nature of the project. MT2 Proposed Menus The Bidder must propose two (2) sample menus. Each of the menus must correspond to the minimum requirements for the following meal and format types as described in the section 3.4 Estimated Meal Requirements: 1. Continental Breakfast Buffet 2. Dinner Buffet; 3. Boxed Lunch; and, 4. Boxed Dinner. MT3 Food Allergies and Intolerances and special instructions The Bidder must describe their protocol when managing boxed meal service when there are special instructions concerning food intolerances and allergies. The protocol must include: • How the special instructions are transmitted to the kitchen; • What measures the kitchen takes to respect the special instructions; • How meal boxes are prepared when there are special instructions; • If there are particular protocols when preparing meal boxes that have particular instructions (e.g. nut allergies); • How the meal boxes are identified before delivery; and, • Any other relevant information

Category: SRV

• Procurement method: Competitive - Open bidding
• Briefing session: Not captured. Check the original notice before relying on this.
• Eligibility and evaluation: set out in the tender documents. Check mandatory returnables, registrations and scoring before you commit.

The tender pack is published with the original notice. Use “Download Tender Pack” to open it.

Published

22 Oct 2026

First seen by Atlas

24 Oct 2026

Briefing session

Not captured. Check the original notice before relying on this.

Submission deadline

17 Nov 2026, 16:00 SAST

Estimated value

Not stated in the notice

Contract type

Competitive - Open bidding

Category

SRV

Source

CanadaBuys

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